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Bylaws |
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Article I- Name
This not-for-profit quilters’ guild shall be called Emerald Valley Quilters.
The purposes of this organization are: to encourage and share the art of quilting; to educate and learn, preserve and pass along information about quilts of the past and present; to exhibit fine examples of the art in public and to encourage quilt making and collection, both private and public. No stock or shares shall be created or sold by this association.
The membership will be composed of those interested in quilts and quilting and allied arts. We are a non-discriminatory organization with regards to race, color, creed, gender or national origin.
The membership year shall run from the November general meeting up to but not including the next November general meeting.
Dues are paid upon joining Emerald Valley Quilters. Renewal dues must be paid prior to or at the November general meeting or guest fee will apply.
The elected officers will be as described:
President: Preside at all board and general meetings. Coordinate and appoint committee chairpersons as deemed necessary. Contribute to the monthly newsletter. Perform all duties as required.
Vice-President / Corresponding Secretary: Responsible for all general correspondence of the guild and for sending appropriate cards to members when major occasions require. Fills in for President if that person is unable to perform the required duties.
Membership: Maintains up-to-date membership roster. Collects yearly dues and issues membership cards. Collects guest fees. Reports on membership status.
Recording Secretary: Takes minutes of all board and general meetings. Posts minutes of meeting. Provides President with a copy for planning agenda.
Treasurer: Receives and handles all group funds. Pays bills, maintains bookkeeping records, prepares and submits monthly financial statement and files appropriate tax forms at the end of the fiscal year.
Newsletter Editor: Collects information for the monthly newsletter. Prepares, copies, labels, stamps and mails the newsletter.
Program Coordinator: Plans programs for all general membership meetings, including arrangement of transportation, housing and meals for speakers. This position will be co-chaired by a workshop coordinator appointed by the Program Coordinator.
All elected positions are a 1-year term, 2-consecutive term limit, and require reports at all board meetings. All positions may be co-chaired. In the event that there is no nominee for a vacant elected position, the board will best decide how to fill that position.
Article V- Appointed Committee Chairpersons
Standing Committees are formed or dissolved at the will of the board and as need arises. Chairpersons will be appointed by the President, and committees can be co-chaired. Appointment is for a 1-year term without term limits. Chairpersons are required to attend monthly board meetings and turn in monthly reports to the President.
A chair of the nominating committee will be appointed by the President. The committee will secure nominees for the ballot of officers. The committee will contact each member concerning her / his interest in serving as an officer or committee member. Nominations may also be made from the floor with the prior consent of the nominee. The nominating committee will be formed in September. The slate of candidates will be published in the December newsletter and introduced at the general meeting. The election, by secret ballot or show of hands, will be held in January. The nominating committee will count the votes and announce the winners.
Article VII- Board of Directors
The board shall be comprised of all elected officers, chairpersons and / or co-chairpersons of all standing committees.
Article VIII- Parliamentary Authority
For those situations not covered in the by-laws, the rules contained in the current edition of Robert’s Rules of Order will govern this organization.
General and board meetings will be held monthly. Advanced notice of meetings will be in the newsletter or by mailed cards. The board meeting will be held during the first week of the month, the general meeting will be held during the third week of the month at a time and place announced to all members in advance.
The president may call special meetings or change meeting times as required.
A quorum of a general or board meeting will be at least one-quarter of applicable membership.
A simple majority vote of quorum members present will prevail for business.
Amendments may be proposed by any member. Proposed amendments shall be submitted to the board in writing. Proposed amendments to the by-laws will be presented to the general membership in the newsletter thirty days prior to the voting date.
The by-laws shall be reviewed every two years, in even numbered years, by a committee chaired by the Parliamentarian. A report shall be presented to the board in writing, including any proposed changes.
Article XI- IRS Status and Dissolution
This organization is organized exclusively for charitable purposes within the meaning of Section 501 (C-3) of the Internal Revenue Code.
Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal income tax under Section 501 (C-3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law) or (b) by a corporation, contributions to which are deductible under Section 170 (C-2) of the Internal Revenue Code of 1986 (or corresponding provision under any future United Stated Internal Revenue Law).
Upon the dissolution of the corporation, assets shall be distributed for one or more exempt purposes within the meaning of Section 501 (C-3) of the Internal Revenue Code (or corresponding section of any future tax code), or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed by the Court of Common Pleas of the county in which the principle office of the corporation is then located, exclusively for such purposes or to such organization or organizations as said Court shall determine which are organized and operated exclusively for such purposes.
Prepared by Zel Tabbut and Laurie Ball, C0-Chairpersons. 12/18/92
Article X amended 8/17/94, Article IV amended 5/19/95, Articles III, IV and VI amended 3/19/97, Article V amended 09/17/97, Articles IV, V, VII, IX and X amended 10/15/02.
EMERALD VALLEY QUILTERS
POSITIONS, PROCEDURES, AND GUIDELINES
This document is not a collection of inflexible rules to which we must strictly adhere.
Instead, it should be viewed as guidelines that have evolved from our past discussions
and decisions. We probably have not addressed all unforeseen circumstances as newer
and better ideas may present themselves in the future. As this guild evolves, the
way we have dealt with situations in the past may no longer be appropriate. Except
for what is mandated by the By-Laws, these guidelines can be changed to include or
better fit certain situations, or to accommodate changes we wish to adopt. However,
those changes should be made carefully and with consideration, since much thought,
time, and experience has made them what they are now.
All positions, elected and appointed,
are required to attend and/or give reports to the monthly board meetings, and to
submit required information to the newsletter. All elected or appointed chairpersons
or co-chairpersons are eligible to vote on board issues.
Each officer and appointed
committee chair is responsible for maintaining a folder that contains a detailed
description of the duties of that position and a record of its business and activities.
Each
elected officer and committee chair is responsible for spending that position’s allotted
funds, without requiring board approval. (The exceptions to this are Programs and
Workshops committees, since these positions can incur some very large bills. Since
programs in particular affect the tone of the entire guild, these expenses must be
discussed at board meetings first. To cover minor expenses, these committees are
authorized to spend up to $75 without board approval.) If a committee goes over-budget
or has unforeseen expenses, reimbursement and/or allotting additional funds must
be discussed and approved at board meetings.
All monies collected by any of these
positions must go home with the Treasurer or her/his bonded appointee.
A joint board
meeting of incoming and outgoing board members shall be held in March. Each officer
and chairperson will provide an annual report of activities and expenses for the
year, and a proposed budget, which has been prepared jointly by incoming and outgoing
officers or chairpersons for the upcoming year. These will be filed in their respective
committee books and with the recording secretary at the March joint board meeting.
ELECTED POSITIONS
All elected positions for are a 1-year term, 2 consecutive terms limit, and require
attendance at all board meetings. All positions may be held jointly and committee
is formed as needed. In the event that there is no nominee for a vacant elected position,
the board may best decide how to fill that position.
PRESIDENT:
This person shall conduct all board and general meetings. She/he will perform all duties as required. The President will keep copies of the annual reports of expenses and activities filed by each officer and committee chair. She/he will coordinate and appoint committee chairpersons as deemed necessary and may attend committee meetings ex officio, if necessary. The President distributes packets to all Committee Chairpersons, which will include a Welcome Letter, Bylaws, Policies and Procedures, Finance Record for tracking expenses, a job description, and an affirmation stating the Committee Chairperson has read the material in this packet. At the first meeting of each new Board, the President will review job descriptions as part of the regular meeting. She/he will contribute to the monthly newsletter. The President will be a signer on the Guild checking account and must be bonded. This person may continue on the next year’s board in an advisory position. The President shares responsibility with the Vice-President for opening and closing the building wherein the meeting occurs at a pre-set time on Guild meeting nights, to be arranged between them. Should the regular meeting space be unavailable, the President will secure an alternate meeting space.
Vice-President/Corresponding Secretary:
This person will handle all Guild correspondence. She/he will check for mail in the Guild’s post office box at least once a week, or more often, depending on activity deadlines. She/he will forward statements and financial mail to the Treasurer as soon as they are received.
Her/his duties include sending get-well cards and condolence cards when appropriate. This information may be submitted to the newsletter also, though discretion should be used.
The Vice-President shares responsibility with the President for opening and closing the building wherein the meeting occurs at a pre-set time on Guild meeting nights, to be arranged between them. The Vice-President also manages and maintains the sound system, including set-up and storage, as necessary.
As vice-president, this person must fill in for the president when necessary.
Scholarship funds are available to members for Guild-sponsored activities only, including but not limited to workshops, membership dues or the biennial retreat. Scholarship funds cover the admittance fee for the class, but do not cover supplies or other fees. Scholarship applications will be brought to the board anonymously and decided at that level. Scholarships are limited to one per year per person, and petitioner may be asked to agree to give the Guild 4 hours of service. Assistance will be limited to 50% of the activity fee, with a $25 maximum, except for the biennial Retreat. The maximum for Retreat is $50 for an inside room or $35 for an RVspace. In the event of a request for assistance to a workshop following a Guild meeting, due to time constraints, an emergency scholarship may be granted for said workshop. It must have approval from three members of the board. These three members shall include the Chair of the committee that presents the scholarship request, the Vice President (who will check the eligibility of the petitioner), and one other elected Board member in attendance. The application will be folded in half to maintain confidentiality then signed and dated on the back. The Vice President must keep records of scholarships granted, and must oversee that the obligations agreements are fulfilled. When scholarships are used to pay class admission fees or membership dues, the Vice President will give the forms to the Treasurer so she/he can adjust accounts.
Membership:
The membership year shall run from the November Guild meeting up to but not including the next November Guild meeting. The board may change annual dues to meet operating expenses.
The committee shall prepare and/or update membership renewal applications for publication online and in the September newsletter. Membership cards shall be prepared and distributed at the Membership table. The Guild membership form may have a place where the member can contribute an amount of her/his choosing to a scholarship fund. If a request is made for dues assistance, the petitioner shall first be offered the opportunity to pay the fee in quarterly or semi-annual installments. If that is not acceptable, then the petitioner should be referred to the Resource Chair for scholarship consideration.
This committee receives dues, guest fees, name badge fines and scholarship contributions and submits monies to the Treasurer, and must be bonded. Dues are currently $30 for a 7-12 month membership and $15 for 1-6 months. Junior membership, which is available to persons under the age of eighteen who are sponsored by a Guild member, shall be one-half of the full membership cost. A $0.25 fine may be imposed on members who do not wear their name tags during general meetings.
Membership shall maintain a current membership list for Guild meeting sign-in, record member and guest attendance, a list of members’ birthdays and of volunteers, and submits a report of these to the Newsletter and the Webmaster each month, including additions and corrections to the roster. The committee shall provide current membership information to the newsletter editor for newsletter mailing labels.
Committee prepares the Money Received report for the Treasurer at the monthly Guild meeting.
Committee members, or their representatives, shall check in members at the door during general meetings. Guests will sign in and be provided with a guest name tag.
Membership will bring new name tags and distribute to members after submission of membership application/renewal forms monthly.
Membership will charge a $3 guest fee for non-members at all general meetings with an additional $2 fee when we have a guest speaker. Guests will be asked to sign a guest list, which shall be kept at the membership table. Junior guests as defined above shall be charged a guest fee that is one-half of the adult fees. Guests may not have library privileges, may not participate in any Guild challenges, including Block of the Month, and Round Robin drawings.
During meetings, there will always be someone available at the membership table for information.
This committee shall be responsible for the printing of current rosters online. Rosters shall be published twice a year in January and July, for distribution to members.
The committee sends a membership “reminder email” one week prior to the general meeting to remind members of the meeting and it's agenda.
This committee shall obtain Guild business cards from the Resources Committee, and keep them for members’ use.
This committee shall organize and update a file of information from the membership applications to furnish to the President and appropriate board members. The committee submits newsletter articles and reports to the Board monthly.
Recording Secretary:
This person shall take the minutes of all board and Guild meetings. Copies of the Board minutes shall be delivered to the President and Board. It is not necessary to read the minutes of the previous meeting each month. They shall be instead posted on the bulletin board. Those who wish copies can request them.
This person will keep and maintain the Guild’s bulletin board for the posting of minutes and other information.
She/he will maintain a binder of newsletters sent from other Guilds, to be kept current for the preceding 6 months. This binder will be brought to the Guild meetings and will be available near the bulletin board.
Treasurer:
The Treasurer receives and handles all group funds. She/he must pay bills and disburse funds, maintain bookkeeping records, give monthly financial statements, and file appropriate tax forms at the end of the fiscal year. She/he must be bonded and a signer on all Guild checking accounts. The Treasurer will appoint a fourth signer for checks, in addition to the President and Program Chairman, if deemed necessary.
A Treasurer’s report will be published in the newsletter every month.
Cash receipt slips will be used to document the amounts of income turned in by each committee. All income must be turned in to the Treasurer, no one but the Treasurer or her/his bonded appointee may go home with any Guild money.
All bills submitted for reimbursement shall be presented to the Treasurer with a voucher and supporting documents. There will be no reimbursement or fees paid without supporting documents. The Treasurer shall be responsible for obtaining a second signer for the reimbursement check and that person should approve and initial the voucher. If a person needs the original for her/his own records, i.e. credit card statements or phone bills, she/he may submit a photocopy of that statement. If she/he is requesting reimbursement for phone bills, she/he must itemize and explain them.
The Treasurer will serve as part of the annual audit committee, which as a group will prepare an annual fiscal statement.
She/he will assist the budget committee in preparing the annual budget. Our fiscal year shall run from April 1 through March31.
The Treasurer may use her/his own discretion concerning the placing of stop payments on checks that have not cleared the bank. If a member causes the Guild to pay a stop-payment fee, she/he shall reimburse that charge to the Guild.
Whoever causes the Guild a bad check charge must reimburse that fee to the Guild.
Transfers between the interest-bearing savings account and our checking account shall be left to the discretion of the Treasurer. Opening and redemption of time certificates shall be board approved.
She/he must maintain a list of all Guild-owned equipment and its location. Each incoming Treasurer shall verify and update the inventory.
Newsletter:
The Newsletter Committee will collect information for the monthly newsletter and compose it totally, to include collecting advertising, assisting with the preparation of ads if necessary, and delivering and picking up newsletter from printer (including an electronic copy).
It will gather quotes for printing the newsletter and make best choice annually, collect and record payment for ads, and forward such payments to the Treasurer. Ads must be paid for before printing
This Committee maintains a roster of membership, updated monthly, showing each member's choice for receipt of newsletter, either by mail or electronically, and will email or mail newsletters accordingly. In the case of hard copy mailing, newsletters are prepared for mailing, to include preparing mailing labels, stamping, etc.
The Newsletter must be prepared, mailed and posted online no later than one week after each Board meeting.
The Newsletter Committee sends Newsletters to local quilt shops, quilt professionals and to other Guilds in the region, if requested, and supplies the Membership table with current newsletters to be given to guests at check-in.
Programs and Workshops Director:
This person plans programs and workshops for all Guild meetings, including arrangements for transportation, housing, and meals for speakers, and operates sign-ups for the classes. In this capacity, the Chairperson of this committee is an authorized check signer.
Since guest speakers are often workshop instructors, Programs has the ability (pre-approved by the Board in each instance) to schedule for both lectures and workshops at the same time.
Contracts are necessary, even for in-house speakers. Programs will send contracts to prospective speakers and keep copies of these contracts.
If a guest speaker is also an author, the committee chair will ask that speaker if she/he could donate a book, or if we may buy it at a discount (with our Librarian’s approval).
We hope that if a member teaches a class to the Guild, she/he will donate her/his services and expertise; however, she/he may be paid as fair a price as would be paid to any other hired instructor of the same caliber.
If a speaker has goods to sell or show, someone will be assigned by this committee to safeguard those items.
Expenses incurred while entertaining or transporting guest speakers shall be reimbursed from the Programs budget, if necessary, when pre-approved by the Board.
The Guild will contract as many instructors as budget will allow, and will try, when possible, to coordinate these with neighboring Guilds.
Non-members are welcome to take any of our workshops. There will be an additional $20 surcharge added to the workshop fee for non-members. Members only will have until 30 days before the workshop to sign up. After that, both members and non-members may sign up. Phone sign ups are available, but space will not be held until the money arrives. Scholarships are available for workshops and can be applied for through the Vice President
Although workshop fees are generally non-refundable, “charity begins at home”, and we should be open to refunding for certain hardships or unforeseen reasons.
Appointed Positions
Audit Committee:
Within 60 days after the end of each fiscal year, an audit committee shall be appointed by the board to join the treasurer in a review of Guild expenditures. This committee shall consist of the Treasurer, one other board member, and at least two members-at-large.
Budget Committee:
Our fiscal year shall run April 1 through March 31; this will allow each chair/position to begin her/his term with a full year’s funding.
A budget committee will be board appointed at the Board meeting in March. Working with the budget information submitted by the committees, they will assemble a proposed budget to be approved at the May board meeting.
Challenge Committee:
This committee may arrange and oversee quilt related Guild sponsored challenges. This could include, but is not limited to, Block of the Month, Brown Bag challenges and design challenges.
Community Service:
This committee shall research, arrange and oversee the guild’s charitable projects. The committee receives and distributes donations. It assembles kits for completion by Guild members for charitable projects. The committee schedules, supplies and monitors various regular sewing events to meet its goals. It also manages a Community Service table at every Guild meeting to offer kits and receive finished or unfinished projects and donations and to display work product of participating members.
Historian/Photographer:
This person will document all Guild meetings and show-and-tell.
This person will maintain the Guild’s current photo album, with a few representative photos, and bring it to all Guild meetings. Past photo, albums shall be accessible to Guild members in the Guild library. The Historian/Photographer will send monthly photos to the Newsletter editor and the Webmaster.
Hospitality:
This committee will arrange for Hostesses for guests and new members at the general meetings.
This committee will arrange for refreshments for the August and December Socials, and will be responsible for complete clean-up after each event.
Intra-Guild:
This committee shall arrange and oversee drawings, which may include, but are not limited to; door prizes, fat quarter exchanges and Round Robin.
Tickets for all drawings, except for Round Robin, shall be available to anyone attending the general meeting. Round Robin tickets shall be available to members only. Since participation in Round Robin development is voluntary, no reward shall be given, other than recognition and appreciation.
This committee shall decide themes for fat quarter exchanges.
This committee shall arrange and oversee the Charm Square and Strip Exchanges.
This committee periodically may hold Guild Challenges, not to conflict with other scheduled events, such as retreats, speakers, community service programs, or Block of the Month.
Librarian:
This person will maintain the books in our library and keep records of who has borrowed which publications.
After a month’s grace period, the names of those responsible for overdue books shall be given to the newsletter for publishing. If books are overdue for a period of three months, the library committee will send a letter to the member asking the member to return the book, replace the book by purchasing a new or used copy of the same book, or provide to the library committee payment for the replacement cost of the book. If the member does not return the book after this request, the committee will ask the treasurer to send the member an invoice for the replacement cost of the book. In addition, at this same time, the library committee will send a letter to the member stating that membership renewal privileges are withdrawn from the member until the obligation has been met. A member of the library committee may also contact the member directly by phone or email, but this is not a requirement.
The library shall make and keep copies of the current By-laws to hand out to whoever requests them.
The committee can evaluate the inventory of the library and sell little-used materials at a sale to benefit the Guild.
Nominations:
This position will be appointed by the board at the September board meeting. At the September Guild meeting, this chair will ask general membership for volunteers to form a committee. After conferring with the president, the committee will secure nominees for the slate of officers and committee volunteers by contacting all Guild members. The committee shall decide on the most effective means available to solicit volunteers. The slate of candidates for elected officers will be published in the December and January newsletters and presented at those general meetings. Even if there is only one nomination per position, we will not vote until January.
The election, by secret ballot or show of hands, will be held in January. Nominations from the floor will be taken before the vote.
The list of all volunteers for committee appointments shall be presented to the upcoming president after the January election for her/his decisions on appointments.
Parliamentarian:
This person shall ensure that meetings are conducted in accordance with parliamentary procedure. For those situations not covered in the By-laws, the rules contained in the current edition of Roberts Rules of Order shall govern this organization.
If a matter comes to a vote, it shall first be discussed, then moved and seconded, after which it may be discussed further. All votes, ayes, nays and abstentions, must be counted and entered into the minutes.
This person shall chair the biennial by-laws revision committee in even numbered years, and prepare a written report to the board.
She/he shall keep a record of all motions pertaining to positions, policies or guidelines that are voted upon and passed by the board. She/he shall present this list to the biennial by-laws and policies/procedures review committee for consideration in policy amendment.
Resources:
This person shall produce and distribute Guild fliers, approved and edited by the Board before printing, to all appropriate places and supply them to any interested party to distribute in out-lying areas.
She/he will arrange for media outlets and posters in local stores to announce our monthly meeting, when a speaker is scheduled.
This person will maintain a Resources List of quilt-related services for hire. This list will be posted on our website and may be printed at any member’s request.
This person will have a reasonable supply of Guild business cards prepared and available.
Quilt Show:
This committee’s chairs (s) shall co-ordinate the Guild’s biennial quilt show. They shall solicit volunteers to head various show committees, report to the board on progress and issues and oversee the show budget. The committee shall turn in a final written report to the board at the November board meeting.
Raffle Quilt:
The committee will arrange and oversee the design and construction of the annual raffle quilt, its display in the community, and its ticket sales. This committee should make itself available to communicate, cooperate and coordinate with the Quilt Show committee for publicity, logo design and other tasks during show years. This committee may be split into two committees: Raffle Quilt construction and Raffle Quilt ticket sales, by the President.
The Raffle Ticket Chair shall request Board permission to make gift certificates and deliver them to the Fair. These gift certificates should specify class, lot number, ribbon placing, and redemption instructions, and should carry names and addresses for each qualified, redeeming vendor.
Satellite Groups
The committee will assemble and maintain a current list of all active satellite groups with the name and information of one contact individual for each group. This list should identify each group by special interest, if any, meeting times, and whether the group is open to new participants or is a closed group. Guild members may choose to contact the identified individual of a satellite group to join it, or (in the case of a closed group) simply for information on starting a similar group. The committee will maintain a list of ideas and tips for starting a new group, may make suggestions or provide assistance to Guild members wishing to join or start a satellite group, or may start a group based upon Guild member interest. Satellite groups may have varied attendees, including but not limited to Guild members.
Secret Pals & Birthday Club:
This committee will oversee Secret Pals and keep copies of the Secret Pal info sheets, to include passing out, collecting, dividing into groups and distributing necessary information to the participants. At least two copies of the Secret Pal master list will be kept in separate places, such as with the committee chair and the president. The committee will troubleshoot problems and answer questions as appropriate.
Special Events:
This does not need to be an ongoing committee. It will be reactivated whenever necessary to oversee a large function such as, but not limited to, a Quilt retreat. Funding will be determined by the nature of the event and may be decided by the board and/or the membership.
Webmaster:
The Webmaster shall have overall authority and control of the Guild’s web site administration and administer the web site consistent with the mission of the Guild. She/he shall act as a liaison to the current Internet Service provider (ISP) and the board and shall have overall authority and control of the administration of the web site. The Webmaster shall keep the email address and respond warmly to initial contacts from the community. She/he shall ensure that web site policies are adhered to.
The Webmaster shall be responsible for coordination and delivery of content placed on the web site. She/he shall also be responsible for updating the various web pages as necessary, including the calendar, quilt shows in Oregon, quilt shops in Oregon, quilting services in Oregon and quilt Guilds in Oregon.
The Webmaster may assign Guild members to help maintain the web site and to act as reviewers of web site content and policy.
She/he may designate one or more Guild members to act as site developers who will oversee assigned areas of the website. These committee members shall assist the Webmaster in developing web content, designing page layout and deal with technical details of placing content on the web site.
The Webmaster shall develop a list of persons currently granted access to all or part of the web site and make that list available to the board. She/he will maintain the passwords securely, and provide a copy to the President.
The Webmaster shall coordinate with the Board and various committees to allow opportunities for any committee to provide web page content.
She/he may be responsible for distribution of the Guild’s web site practices to all Guild members at least annually.
OTHER GENERAL POLICIES
This is a voluntary organization and no officer or committee
person shall be compensated for her/his efforts in that capacity.
We shall have a
guild meeting scheduled every month of the year.
We agree to be as ecologically responsible
as is practical and will try to use recycled paper.
No one may use the guild for personal
gain. This is an ambiguous and hard-to-define concept, and therefore cannot be completely
addressed here; it will instead have to be reconsidered by the board for each circumstance
that arises.
Personal gain could mean selling something of her/his own to the guild
when it could be had at a lesser price from another source, providing comparable
services to the guild for a fee when they could be donated by someone else, or arranging
guild activities to promote something self-serving. Depending on the circumstances,
requesting reimbursement for unapproved actions or purchases could fit into this
category. This does not include advertising in our newsletter or on the bulletin
board. Marketing personal items at guild meetings or events requires board approval.
Unless
it has been board approved, one should not be able to use the guild name or guild
activities to promote her/his own agenda. Examples: Marketing goods or services as
EVQ sponsored or endorsed, or teaching a particular, distinctive technique learned
at an EVQ sponsored event without permission of the designer or by marketing something
produced with that technique.
We will allow other organizations, with board approval,
to sell raffle tickets for their fund-raisers as long as they are willing to reciprocate.
No outside group shall displace an EVQ committee for space at a meeting.
Any participation
in events public or private must be submitted to and approved by the board.
We refuse
to support or facilitate in any way the sale of imported quilts.
Any release of the
guild mailing list shall be approved by the board.
Updated 10/01/1997,
Positions, Procedures
and Guidelines updated 8/1/99, 11/25/02, 9/15/04, 06/07/06, 10/18/08, 2/07/13, and
10/02/14.
